FACILITIES DEPARTMENT- CLEANING EXPECTATIONS & JOB CARDS
The Facilities Management Department prides itself on maintaining a clean and healthy environment for our students to learn, teacher to teach and community to gather and connect. Our cleaning expectations have been developed in collaboration with the Hillyard Company through their Custodial Cleaning Analysis Program, which provided the district with staffing and work standards in early 2020.
Below are the levels of cleaning as set forth by the APPA (Association of Higher Ed Facility Offices) . Our department is trained to maintain a level 3 clean at a minimum during nornal staffing levels. There are several exceptions to this expectation, with the levels of clean being a "spectrum" more than a defined barrier between levels. The only areas in the district that are expected to be kept higher than Level 3 are the NURSE, KITCHEN and RESTROOMS- all of which should be a level 1.
Level 1: Orderly Spotlessness:
Floors and base moldings are bright and clean; colors are fresh. Vertical and horizontal surfaces look freshly cleaned or polished. No build-up in corners. The lights work and the fixtures are clean. Washroom and shower fixtures and tiles gleam. Adequate cleaning supplies are on hand. Trash containers contain only daily waste.
Level 2: Ordinary Tidiness:
Virtually the same as level one, but there may be up to two days of dust, dirt, stains, or streaks.
Level 3: Casual Inattention:
Floors are swept or vacuumed clean, but close observation may reveal stains and dirt build-up may be apparent in corners and along walls. In addition, there may be dull spots, matted carpet, and streaks on base molding. Vertical and horizontal surfaces have dust, dirt, marks, smudges, and fingerprints. Lamps work and fixtures are clean. Trash containers have daily waste only.
Level 4: Moderate Dinginess:
Floors are swept and vacuumed clean but may be stained. Dirt buildup is evident. Carpets show paths of use. Molding is dirty. Surfaces are obviously dusty and dirty. Trash containers have old trash and may give off a sour smell.
Level 5: Unkempt Neglect:
Dull, dirty scuffed floors and carpets. The corners and base moldings are obviously dirty. Dirt has accumulated on all vertical and horizontal surfaces. Light fixtures are dirty, and some lamps are burned out. Trash containers are overflowing and have begun to smell.
If anyone is concerned that their areas are not being cleaned as expected, they are encouraged to submit a work order via our work order system to address the concern.
Below are the adopted cleaning frequencies for each building and area as prescribed by the CCAP.